Frequently Asked Questions
Oracle Payables
Check Printing
Release 10.7, 11, 11.5 (11i)
1. Q: Checkstock: How can I determine what has locked my check stock file?
2. Q: Checkstock: How can I utilize checkstock that falls in the middle of a voided range of checks?
3. Q: Checkstock: How do I determine the Program name for my Checks?
4. Q: Format: Which Oracle Payables check format should I use?
5. Q: Format: How can I change the currency verbiage on my checks?
6. Q: Format: Does Oracle Payables provide EFT output in NACHA format?
7. Q: Print: What information do I need to troubleshoot a check alignment issue?
8. Q: Print: How do I determine what printer Style is being used for my Payables checks?
9. Q: Print: When I print my checks print to the printer, I see a big exclamation point on the check.
10. Q: Print: How can I reprint checks after the payment batch has been formatted?
11. Q: Void: How can a voided check that was actually cashed be corrected?
12. Q: What are the MetaLink keywords I should use when searching for Payables reports on MetaLink?
13. Q: What articles, white papers, or manuals should I read for more information on Payables check printing issues?
14. Q: The questions listed in this guide do not address my question.
1. Q: Checkstock: How can I determine what has locked my check stock file?
When I attempt to select my check stock I get a message that it is unavailable as it is in use by another payment batch, however, I do not have another batch in process.
A: Run the following scripts to determine why the check stock is considered in use:
SELECT CHECKRUN_NAME
FROM AP_INVOICE_SELECTION_CRITERIA
WHERE CHECK_STOCK_ID = :b1
AND STATUS NOT IN
( 'CONFIRMED','CANCELED','QUICKCHECK' )
SELECT CHECKRUN_NAME, CHECK_STOCK_ID, ORG_ID, STATUS
FROM AP_INV_SELECTION_CRITERIA_ALL
WHERE STATUS NOT IN
( 'CONFIRMED','CANCELED','QUICKCHECK' );
[TOP]
2. Q: Checkstock: How can I utilize checkstock that falls in the middle of a voided range of checks?
I have voided some check stock that actually fell in the middle of my check number range.
Now I cannot utilize the numbers at the beginning of my range. How can I use the earlier check numbers? There is valid checkstock from before the range that is now unusable. Here is an example.
Original checkstock: Last Used: 10 Last Available:100
Voided checkstock: 20 through 30.
Current listing of checkstock: Last Used: 30 Last Available:100
I now wish to use checks 11 through 19. This payment document starts on check 31
A: You need to define a new payment document that uses the missing checkstock range. As per the example:
Define a new checkstock with the following values: Last Used:10 Last Available:19
You will now be able to use these checks.
Here are some select statements to help you make sure the check range is not accounted for :
Verify check status at sqlplus for the range you want to define.
select bank_account_name, bank_account_id
from ap_bank_accounts_all
where bank_account_name like '
select check_stock_id, name, bank_account_id
from ap_check_stocks_all
where bank_account_id =
select check_number, check_stock_id, status_lookup_code
from ap_checks_all
where bank_account_id =
and check_number >
and check_number <
After confirming the above, define a new payment document for the missing range.
[TOP]
3. Q:Checkstock: How do I determine the Program name for my Checks?
A:
Navigate within AP Manager responsibility: Setup=>Payment=>Banks
Query up Bank that using the format in question.
Click on Bank Accounts button.
Query up correct account.
Click on Payables Documents button.
For the document being used, note the Payment Format.
2. Navigate within AP Manager responsibility: Setup=>Payment=>Formats
Query up the Format from above step.
Payment method should be Check.
At the bottom of the screen, in the Programs box note the value for Format
Payments.
Place cursor in Format Payments field and call up the list of values.
For the noted value, find the associated Program name and document it.
[TOP]
4. Q: Format: Which Oracle Payables check format should I use?
A:There are two executables for printing checks APXPBFEG is called the 'Evergreen Format'. Evergreen is the company that supplies forms and printer cartridges that are compatible with the Evergreen check format. APXPBFOR is called the 'Oracle Standard Format'.
Oracle Payables includes five concurrent programs that print checks. Each of these five programs use one of the two executables, with varying Execution Options. You may view these programs in the Define Concurrent Program form when you are signed on with System Administrator responsibilities.
Evergreen Format
If you query the Executable APXPBFEG, you will see three different concurrent programs in the Short Name field (i.e., APXPBFEG, APXPBFEF, APXPBFEL).
The following is a description of each of the concurrent programs:
a. APXPBFEG: The default name for this program is Evergreen, Long. This is the basic Evergreen payment format. It has no special formatting and is designed for non-laser printers. It does not use any Execution Options.
b. APXPBFEF: The default name for this program is Evergreen, Form Feed. This format is designed to be used with laser printers when printing on preprinted check stock. There is a form feed (Control L) after every page which is required for laser printers. The print style is portrait and the Execution Option is p_continuous_stationery='N'.
c. APXPBFEL: The default name for this program is Evergreen, Laser. This
format is designed to be used with laser printers when printing on blank check stock. This process requires a laser printer which uses a cartridge (normally purchased from Evergreen). It prints all the information on the check, including company name and logo, bank name, signature(s) and the MICR encoded line at the bottom of the check. If this program is used without the printer cartridge, you will see two large exclamation marks (!!) near the signature line. The print style is Portrait, Laser and the Execution Options vary, but it must contain at least p_printer_code_mask = '101,102,111,121,122,141'and p_continuous_stationery='N'.
Oracle Standard Format
If you query on the Executable APXPBFOR, you will see two concurrent programs (i.e., APXPBFOR and APXPBFOF).
The following is a description of each of the concurrent programs:
a. APXPBFOR: The default name for this program is Standard Oracle. This
format is designed for non-laser printers. The print style is Dynamic Portrait and there are no Execution Options.
b. APXPBFOF: The default name for this program is Standard Oracle, Form Feed. This format is designed for laser printers
[TOP]
5. Q: Format: How can I change the currency verbiage on my checks?
For example, I would like 'POUNDS' instead of 'DOLLARS'. Currently my check reads 1000 Dollars and 50 cents. It should read 1000 Pounds and 50 pennies
A: You need to change the verbiage in the options field for the payment format. (This is the explanation for GUI users.)
Copy your Format Payment and add some options to it to make the verbiage read Pounds and pennies. Then create a new Payment Format that uses this new Format Payment. Then put this new Payment Format on the Bank Payment Document for the bank account that needs to pay in Irish Pounds.
1. Define a new Payment Program under System Administrator.
Navigate to Concurrent -> Program -> Define
Query up the Evergreen payment program you are using (ex. APXPBFEG).
2. Click on the 'Copy to' button.
Enter a value in the 'Program' field type, for example, "Irish Pounds Program".
Enter a value in the 'Short name' field type, for example, "APXPBIPP".
3. Edit the Options field in the Executable zone (Do not click the 'Parameters' button.) In the 'Options' field, enter the following 4 options on one line with one blank space between each option:
P_UNIT_SINGULAR="Pound"
P_UNIT_PLURAL="Pounds"
P_SUB_UNIT_SINGULAR="penny"
P_SUB_UNIT_PLURAL="pennies"
(For other currencies, replace "Pound" with "Lira", "Peso",etc.)
4. Define a Payment Program under payables: Login as the Payables Manager responsibility. Navigate to Setup -> Payment -> Programs
Enter a value in the Name field type, for example, Irish Pounds Programs. In the Type field, use the list of values to select Format Payments. In the Registered Name field type the new program name that you created in step number 2, for example, "APXPBIPP".
5. Define a new Payment Format under payables: Navigate to Setup -> Payment -> Formats
Query up the Payment Format you are using for the U.S.A., for example, Evergreen Long (Laser). Enter a value in the Payment Format field type, for example, Irish Pounds Payment Format. In the Format Payments field, use the list of values to select Irish Pounds Programs.
6. Change the bank account to use this the new Payment Format. Navigate to Setup -> Payment -> Banks. Query up your bank. Select the 'Bank Accounts' button. Query the account that you would like to use that the new format. Select the Payables Documents button. Use the list of values in the Payment Format field to select the new Document, for example, Irish Pounds Payment Format.
7. Format and print your checks again. They will print now print your new verbage.
[TOP]
6. Q: Format: Does Oracle Payables provide EFT output in NACHA format?
A: Previous to Family Pack G, the EFT process supported BACS, the UK standard, but not NACHA. A third party software or a customized payment format was being used. The following companies could provide a solution: Oracle consulting (800) 578-4672, Bottomline Technology (603) 559-5305 http://www.bottomline.com, Sterling Commerce (949) 623-8350, St. Paul Software http://www.stpaulsoftware.com. In addition, to the above alternatives, an enhancement request was opened for this issue. Enhancement request #315512. It was implemented on 11i.FIN_PF.G.
[TOP]
7. Q: Print: What information do I need to troubleshoot a check alignment issue?
A: You will need to know the Program name associated with your check format, the printer Style that is attached to the Program, and the Printer Make and Model.
[TOP]
8. Q: Print: How do I determine what printer Style is being used for my Payables checks?
A: Perform the following steps in order to determine the printer Style being used for your Payables checks:
1. Navigate within AP Manager responsibility: Setup=>Payment=>Banks
Query up Bank that using the format in question.
Click on Bank Accounts button.
Query up correct account.
Click on Payables Documents button.
For the document being used, note the Payment Format.
2. Navigate within AP Manager responsibility: Setup=>Payment=>Formats
Query up the Format from above step.
Payment method should be Check.
At the bottom of the screen, in the Programs box note the value for Format
Payments.
Place cursor in Format Payments field and call up the list of values.
For the noted value, find the associated Program name and document it.
3. Check the following from the System Administrator Responsibility:
Navigate: Concurrent=>Program=>Define Query using the Program name documented from the Setup=>Payments=>Format screen in the short name field.
Note the values for Style and Printer
Navigate: Install=>Printer=>Register
Find the printer from above step, and note the associated type.
Click on the Printer Type button, then query the printer type that from above.
Check the style and note the driver associated with the style from previous step.
[TOP]
9. Q: Print: When I print my checks print to the printer, I see a big exclamation point on the check.
It does not appear on Help=>View My Requests, however. How do I prevent this from printing on my check?
A: You have selected the Evergreen ROM cartridge check format but do not own a ROM cartridge. The cartridge it designed to print graphics, such a logos and MICR encoding. You must select a different check program.
1. Navigate: Setup=>Payment=>Formats
2. Query your check format name.
Place your cursor in the Format Payments field in the Programs zone. Use
the list of values (LOV) to select a program OTHER than APXPBFEL (Evergreen Format (Laser)). You should select APXPBFEG (Evergreen: USD) if you are using a tract driven printer Evergreen. You should select APXPBFEF (Evergreen (Form Feed) if you are using a laser printer.
[TOP]
10. Q: Print: How can I reprint checks after the payment batch has been formatted?
A: Please note, these instructions are for SmartClient or NCA, not character.
Navigate to the concurrent request summary form: Other->Concurrent Either query the format payment concurrent request, or query all and Select tools (or special depending on versions)...reprint from the toolbar. This opens the reprint dialog box. Select the number of copies, printer, and print style, then ok.
[TOP]
11. Q: Void: How can a voided check that was actually cashed be corrected?
In Accounts Payable, a check was paid against an invoice and then voided, yet the check went out and was cashed.
A: Create a 0$ invoice with 2 distribution lines, 1 for the expense account as a debit and the other distribution lines to the cash account as a credit. Make a manual payment against this invoice. If this was just a simple invoice that had been created and paid, then payment voided the following would have occurred:
Original Invoice Payment Void Payment
debit expense 1300 debit liability 1300 debit cash 1300
credit liability 1300 credit cash 1300 credit liability 1300
In order to resolve the issue, you would create a 0$ invoice with two new distribution lines:
Line 1 1300
debit expense 1300
credit liability 1300
Line 2 -1300 (fill in the expense account as the cash account) which will generate these entries:
Debit liability 1300
Credit cash account 1300 (this is used in place of the expense account)
The invoice is still owed. You will need to issue a 0 manual payment check that will debit liability and credit cash. This will allow the invoice to be paid without incorrectly affecting the cash account.
If this is a 1099 vendor you need to fill in the income tax type for the expense distribution, but for the distribution for the cash, take off the income tax type. That will correct your 1099 values.
Most reports are based on the distributions rather than the invoice total. Make sure to post the new invoice in order to ensure that your reports are correct as well.
[TOP]
12. Q: What are the MetaLink keywords I should use when searching for Payables check printing issues on MetaLink?
A: apxpbfeg, alignment, printer, style, Evergreen, void, remittance
[TOP]
13. Q: What articles, white papers, or manuals should I read for more information on
Payables check printing issue.
A:
Payable Printing FAQ
Payables Check Printing FAQ
System Administrator's Guide release 10.7
System Administrator's Guide release 11
System Administrator's Guide release 11i
AP News Volume 4
[TOP]
14. Q: The questions listed in this guide do not address my question.
A: If the FAQ list for check printing does not answer your question, please click here to log an iTAR.
[TOP]
Checked for relevance on 14-Jan-2008
Frequently Asked Questions
Oracle Payables
Check Printing
Release 10.7, 11, 11.5 (11i)
1. Q: Checkstock: How can I determine what has locked my check stock file?
2. Q: Checkstock: How can I utilize checkstock that falls in the middle of a voided range of checks?
3. Q: Checkstock: How do I determine the Program name for my Checks?
4. Q: Format: Which Oracle Payables check format should I use?
5. Q: Format: How can I change the currency verbiage on my checks?
6. Q: Format: Does Oracle Payables provide EFT output in NACHA format?
7. Q: Print: What information do I need to troubleshoot a check alignment issue?
8. Q: Print: How do I determine what printer Style is being used for my Payables checks?
9. Q: Print: When I print my checks print to the printer, I see a big exclamation point on the check.
10. Q: Print: How can I reprint checks after the payment batch has been formatted?
11. Q: Void: How can a voided check that was actually cashed be corrected?
12. Q: What are the MetaLink keywords I should use when searching for Payables reports on MetaLink?
13. Q: What articles, white papers, or manuals should I read for more information on Payables check printing issues?
14. Q: The questions listed in this guide do not address my question.
1. Q: Checkstock: How can I determine what has locked my check stock file?
When I attempt to select my check stock I get a message that it is unavailable as it is in use by another payment batch, however, I do not have another batch in process.
A: Run the following scripts to determine why the check stock is considered in use:
SELECT CHECKRUN_NAME
FROM AP_INVOICE_SELECTION_CRITERIA
WHERE CHECK_STOCK_ID = :b1
AND STATUS NOT IN
( 'CONFIRMED','CANCELED','QUICKCHECK' )
SELECT CHECKRUN_NAME, CHECK_STOCK_ID, ORG_ID, STATUS
FROM AP_INV_SELECTION_CRITERIA_ALL
WHERE STATUS NOT IN
( 'CONFIRMED','CANCELED','QUICKCHECK' );
[TOP]
2. Q: Checkstock: How can I utilize checkstock that falls in the middle of a voided range of checks?
I have voided some check stock that actually fell in the middle of my check number range.
Now I cannot utilize the numbers at the beginning of my range. How can I use the earlier check numbers? There is valid checkstock from before the range that is now unusable. Here is an example.
Original checkstock: Last Used: 10 Last Available:100
Voided checkstock: 20 through 30.
Current listing of checkstock: Last Used: 30 Last Available:100
I now wish to use checks 11 through 19. This payment document starts on check 31
A: You need to define a new payment document that uses the missing checkstock range. As per the example:
Define a new checkstock with the following values: Last Used:10 Last Available:19
You will now be able to use these checks.
Here are some select statements to help you make sure the check range is not accounted for :
Verify check status at sqlplus for the range you want to define.
select bank_account_name, bank_account_id
from ap_bank_accounts_all
where bank_account_name like '
select check_stock_id, name, bank_account_id
from ap_check_stocks_all
where bank_account_id =
select check_number, check_stock_id, status_lookup_code
from ap_checks_all
where bank_account_id =
and check_number >
and check_number <
After confirming the above, define a new payment document for the missing range.
[TOP]
3. Q:Checkstock: How do I determine the Program name for my Checks?
A:
Navigate within AP Manager responsibility: Setup=>Payment=>Banks
Query up Bank that using the format in question.
Click on Bank Accounts button.
Query up correct account.
Click on Payables Documents button.
For the document being used, note the Payment Format.
2. Navigate within AP Manager responsibility: Setup=>Payment=>Formats
Query up the Format from above step.
Payment method should be Check.
At the bottom of the screen, in the Programs box note the value for Format
Payments.
Place cursor in Format Payments field and call up the list of values.
For the noted value, find the associated Program name and document it.
[TOP]
4. Q: Format: Which Oracle Payables check format should I use?
A:There are two executables for printing checks APXPBFEG is called the 'Evergreen Format'. Evergreen is the company that supplies forms and printer cartridges that are compatible with the Evergreen check format. APXPBFOR is called the 'Oracle Standard Format'.
Oracle Payables includes five concurrent programs that print checks. Each of these five programs use one of the two executables, with varying Execution Options. You may view these programs in the Define Concurrent Program form when you are signed on with System Administrator responsibilities.
Evergreen Format
If you query the Executable APXPBFEG, you will see three different concurrent programs in the Short Name field (i.e., APXPBFEG, APXPBFEF, APXPBFEL).
The following is a description of each of the concurrent programs:
a. APXPBFEG: The default name for this program is Evergreen, Long. This is the basic Evergreen payment format. It has no special formatting and is designed for non-laser printers. It does not use any Execution Options.
b. APXPBFEF: The default name for this program is Evergreen, Form Feed. This format is designed to be used with laser printers when printing on preprinted check stock. There is a form feed (Control L) after every page which is required for laser printers. The print style is portrait and the Execution Option is p_continuous_stationery='N'.
c. APXPBFEL: The default name for this program is Evergreen, Laser. This
format is designed to be used with laser printers when printing on blank check stock. This process requires a laser printer which uses a cartridge (normally purchased from Evergreen). It prints all the information on the check, including company name and logo, bank name, signature(s) and the MICR encoded line at the bottom of the check. If this program is used without the printer cartridge, you will see two large exclamation marks (!!) near the signature line. The print style is Portrait, Laser and the Execution Options vary, but it must contain at least p_printer_code_mask = '101,102,111,121,122,141'and p_continuous_stationery='N'.
Oracle Standard Format
If you query on the Executable APXPBFOR, you will see two concurrent programs (i.e., APXPBFOR and APXPBFOF).
The following is a description of each of the concurrent programs:
a. APXPBFOR: The default name for this program is Standard Oracle. This
format is designed for non-laser printers. The print style is Dynamic Portrait and there are no Execution Options.
b. APXPBFOF: The default name for this program is Standard Oracle, Form Feed. This format is designed for laser printers
[TOP]
5. Q: Format: How can I change the currency verbiage on my checks?
For example, I would like 'POUNDS' instead of 'DOLLARS'. Currently my check reads 1000 Dollars and 50 cents. It should read 1000 Pounds and 50 pennies
A: You need to change the verbiage in the options field for the payment format. (This is the explanation for GUI users.)
Copy your Format Payment and add some options to it to make the verbiage read Pounds and pennies. Then create a new Payment Format that uses this new Format Payment. Then put this new Payment Format on the Bank Payment Document for the bank account that needs to pay in Irish Pounds.
1. Define a new Payment Program under System Administrator.
Navigate to Concurrent -> Program -> Define
Query up the Evergreen payment program you are using (ex. APXPBFEG).
2. Click on the 'Copy to' button.
Enter a value in the 'Program' field type, for example, "Irish Pounds Program".
Enter a value in the 'Short name' field type, for example, "APXPBIPP".
3. Edit the Options field in the Executable zone (Do not click the 'Parameters' button.) In the 'Options' field, enter the following 4 options on one line with one blank space between each option:
P_UNIT_SINGULAR="Pound"
P_UNIT_PLURAL="Pounds"
P_SUB_UNIT_SINGULAR="penny"
P_SUB_UNIT_PLURAL="pennies"
(For other currencies, replace "Pound" with "Lira", "Peso",etc.)
4. Define a Payment Program under payables: Login as the Payables Manager responsibility. Navigate to Setup -> Payment -> Programs
Enter a value in the Name field type, for example, Irish Pounds Programs. In the Type field, use the list of values to select Format Payments. In the Registered Name field type the new program name that you created in step number 2, for example, "APXPBIPP".
5. Define a new Payment Format under payables: Navigate to Setup -> Payment -> Formats
Query up the Payment Format you are using for the U.S.A., for example, Evergreen Long (Laser). Enter a value in the Payment Format field type, for example, Irish Pounds Payment Format. In the Format Payments field, use the list of values to select Irish Pounds Programs.
6. Change the bank account to use this the new Payment Format. Navigate to Setup -> Payment -> Banks. Query up your bank. Select the 'Bank Accounts' button. Query the account that you would like to use that the new format. Select the Payables Documents button. Use the list of values in the Payment Format field to select the new Document, for example, Irish Pounds Payment Format.
7. Format and print your checks again. They will print now print your new verbage.
[TOP]
6. Q: Format: Does Oracle Payables provide EFT output in NACHA format?
A: The EFT process supports BACS, the UK standard, but not NACHA. Currently, a Third party software or a customized payment format must be used. The following companies can provide a solution: Oracle consulting (800) 578-4672, Bottomline Technology (603) 559-5305 http://www.bottomline.com, GEIS (800)560-GEIS http://www.geis.com/html/edi09.html, Sterling Commerce (949) 623-8350 http://www.sterlingcommerce.com/csol/edi/index.html, St. Paul Software http://www.stpaulsoftware.com. In addition, to the above alternatives, an enhancement request has been opened for this issue. Enhancement request #315512
[TOP]
7. Q: Print: What information do I need to troubleshoot a check alignment issue?
A: You will need to know the Program name associated with your check format, the printer Style that is attached to the Program, and the Printer Make and Model.
[TOP]
8. Q: Print: How do I determine what printer Style is being used for my Payables checks?
A: Perform the following steps in order to determine the printer Style being used for your Payables checks:
1. Navigate within AP Manager responsibility: Setup=>Payment=>Banks
Query up Bank that using the format in question.
Click on Bank Accounts button.
Query up correct account.
Click on Payables Documents button.
For the document being used, note the Payment Format.
2. Navigate within AP Manager responsibility: Setup=>Payment=>Formats
Query up the Format from above step.
Payment method should be Check.
At the bottom of the screen, in the Programs box note the value for Format
Payments.
Place cursor in Format Payments field and call up the list of values.
For the noted value, find the associated Program name and document it.
3. Check the following from the System Administrator Responsibility:
Navigate: Concurrent=>Program=>Define Query using the Program name documented from the Setup=>Payments=>Format screen in the short name field.
Note the values for Style and Printer
Navigate: Install=>Printer=>Register
Find the printer from above step, and note the associated type.
Click on the Printer Type button, then query the printer type that from above.
Check the style and note the driver associated with the style from previous step.
[TOP]
9. Q: Print: When I print my checks print to the printer, I see a big exclamation point on the check.
It does not appear on Help=>View My Requests, however. How do I prevent this from printing on my check?
A: You have selected the Evergreen ROM cartridge check format but do not own a ROM cartridge. The cartridge it designed to print graphics, such a logos and MICR encoding. You must select a different check program.
1. Navigate: Setup=>Payment=>Formats
2. Query your check format name.
Place your cursor in the Format Payments field in the Programs zone. Use
the list of values (LOV) to select a program OTHER than APXPBFEL (Evergreen Format (Laser)). You should select APXPBFEG (Evergreen: USD) if you are using a tract driven printer Evergreen. You should select APXPBFEF (Evergreen (Form Feed) if you are using a laser printer.
[TOP]
10. Q: Print: How can I reprint checks after the payment batch has been formatted?
A: Please note, these instructions are for SmartClient or NCA, not character.
Navigate to the concurrent request summary form: Other->Concurrent Either query the format payment concurrent request, or query all and Select special...reprint from the toolbar. This opens the reprint dialog box. Select the number of copies, printer, and print style, then ok.
[TOP]
11. Q: Void: How can a voided check that was actually cashed be corrected?
In Accounts Payable, a check was paid against an invoice and then voided, yet the check went out and was cashed.
A: Create a 0$ invoice with 2 distribution lines, 1 for the expense account as a debit and the other distribution lines to the cash account as a credit. Make a manual payment against this invoice. If this was just a simple invoice that had been created and paid, then payment voided the following would have occurred:
Original Invoice Payment Void Payment
debit expense 1300 debit liability 1300 debit cash 1300
credit liability 1300 credit cash 1300 credit liability 1300
In order to resolve the issue, you would create a 0$ invoice with two new distribution lines:
Line 1 1300
debit expense 1300
credit liability 1300
Line 2 -1300 (fill in the expense account as the cash account) which will generate these entries:
Debit liability 1300
Credit cash account 1300 (this is used in place of the expense account)
The invoice is still owed. You will need to issue a 0 manual payment check that will debit liability and credit cash. This will allow the invoice to be paid without incorrectly affecting the cash account.
If this is a 1099 vendor you need to fill in the income tax type for the expense distribution, but for the distribution for the cash, take off the income tax type. That will correct your 1099 values.
Most reports are based on the distributions rather than the invoice total. Make sure to post the new invoice in order to ensure that your reports are correct as well.
[TOP]
12. Q: What are the MetaLink keywords I should use when searching for Payables check printing issues on MetaLink?
A: apxpbfeg, alignment, printer, style, Evergreen, void, remittance
[TOP]
13. Q: What articles, white papers, or manuals should I read for more information on
Payables check printing issue.
A:
Payable Printing FAQ
Payables Check Printing FAQ
System Administrator's Guide release 10.7
System Administrator's Guide release 11
System Administrator's Guide release 11i
AP News Volume 4
[TOP]
14. Q: The questions listed in this guide do not address my question.
A: If the FAQ list for check printing does not answer your question, please click here to log an iTAR.
No comments:
Post a Comment